Executive Secretary ( Female )

Job Description

Responsibilities:

• Manage the Daily Calendar & Schedule appointments, Meetings & Reminders.
• Coordinate and prepare materials for Meetings, including Agendas, Presentations, and Reports.
• Take minutes during meetings and distribute them to relevant stakeholders.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize them appropriately & professionally.
• Prepare and edit correspondence, reports, and presentations as required.
• Maintain confidential files and records, ensuring data integrity and security.
• Conduct research and gather information for various Projects and Reports as instructed by CEO.

• Coordinate and liaise with internal teams and external stakeholders to facilitate smooth communication and collaboration.
• Assist & Record in the preparation of budgets and financial reports, and monitor expenses.
• Manage and prioritize multiple tasks and deadlines effectively.
• Perform general administrative tasks, such as filing, copying, and data entry.
• Responsible to handle CEO Agenda, Prepare Daily Plan, and monitor the updates in regulars intervals.
• Highly Professional & Proactive and understand the Needs of Business.
• We are looking for someone with a keen Presence of Mind.

Skills

Proven experience as an Executive Secretary or similar role.

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Bachelor’s degree in business administration or a related field is preferred.

Job Details

Job Location Abu Dhabi, United Arab Emirates Company Industry Construction & Building Company Type Unspecified Job Role Secretarial Employment Type Full Time Employee Monthly Salary Range $1,500 – $2,000Number of Vacancies1

Preferred Candidate

Years of Experience Min: 5 Gender Female Degree Bachelor’s degree / higher diploma Age Max: 35